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Volunteers
Nights Away Notification Form
Nights Away Notification Form
Nights Away Notification
PURPOSE AND USE: This form provides the information a Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c).
The Permit holder is responsible for ensuring that the appropriate Commissioner is informed about each section attending a nights away event (even a District or County event).
For all Nights Away events the information below should be submitted 7 days before the event (in normal circumstances). Please ensure that your GSL is already aware of the event. The DESC will be contacted for awareness if Explorers or Young Leaders are included in the numbers.
Event Information
Requestor Name
*
This is likely to be the camp organiser
Type of Event
*
(e.g. Sleepover, hike, pack holiday, camp...)
Requestor Email
*
Enter Email
Confirm Email
Group(s)
*
Alsager
Berry Hill
Biddulph Moor
Burslem
Chatterley Whitfield
Kidsgrove
Milton
Newchapel
Rode Heath
Smallthorne
Stockton Brook
Tunstall
Wellington
Werrington
DISTRICT (ADC use only)
Sections
*
Select sections going.
Beavers
Cubs
Scouts
Explorers (inc YLs)
Network
Beavers
*
Cubs
*
Scouts
*
Explorers
*
Including Young Leaders (who are ratio neutral)
Network
*
This MUST be in a non-supervisory role.
Adults
*
Including Leaders and Parents.
Please enter a number greater than or equal to
2
.
Is this being run using Event Passports?
The Young People will be mainly unsupervised
No
Yes
What's an Event Passport?
For information on Event Passports
-
Click here - https://www.scouts.org.uk/volunteers/running-your-section/nights-away-and-camping/nights-away-permit-scheme/the-nights-away-event-passport-guidance
Event Start Date
*
DD slash MM slash YYYY
Event End Date Date
*
DD slash MM slash YYYY
Number of Nights (Calculated)
Venue Information
Where are you sleeping?
Address
*
Street Address
Address Line 2
City
County
Post Code
Afghanistan
Albania
Algeria
American Samoa
Andorra
Angola
Anguilla
Antarctica
Antigua and Barbuda
Argentina
Armenia
Aruba
Australia
Austria
Azerbaijan
Bahamas
Bahrain
Bangladesh
Barbados
Belarus
Belgium
Belize
Benin
Bermuda
Bhutan
Bolivia
Bonaire, Sint Eustatius and Saba
Bosnia and Herzegovina
Botswana
Bouvet Island
Brazil
British Indian Ocean Territory
Brunei Darussalam
Bulgaria
Burkina Faso
Burundi
Cambodia
Cameroon
Canada
Cape Verde
Cayman Islands
Central African Republic
Chad
Chile
China
Christmas Island
Cocos Islands
Colombia
Comoros
Congo, Democratic Republic of the
Congo, Republic of the
Cook Islands
Costa Rica
Croatia
Cuba
Curaçao
Cyprus
Czech Republic
Côte d'Ivoire
Denmark
Djibouti
Dominica
Dominican Republic
Ecuador
Egypt
El Salvador
Equatorial Guinea
Eritrea
Estonia
Eswatini (Swaziland)
Ethiopia
Falkland Islands
Faroe Islands
Fiji
Finland
France
French Guiana
French Polynesia
French Southern Territories
Gabon
Gambia
Georgia
Germany
Ghana
Gibraltar
Greece
Greenland
Grenada
Guadeloupe
Guam
Guatemala
Guernsey
Guinea
Guinea-Bissau
Guyana
Haiti
Heard and McDonald Islands
Holy See
Honduras
Hong Kong
Hungary
Iceland
India
Indonesia
Iran
Iraq
Ireland
Isle of Man
Israel
Italy
Jamaica
Japan
Jersey
Jordan
Kazakhstan
Kenya
Kiribati
Kuwait
Kyrgyzstan
Lao People's Democratic Republic
Latvia
Lebanon
Lesotho
Liberia
Libya
Liechtenstein
Lithuania
Luxembourg
Macau
Macedonia
Madagascar
Malawi
Malaysia
Maldives
Mali
Malta
Marshall Islands
Martinique
Mauritania
Mauritius
Mayotte
Mexico
Micronesia
Moldova
Monaco
Mongolia
Montenegro
Montserrat
Morocco
Mozambique
Myanmar
Namibia
Nauru
Nepal
Netherlands
New Caledonia
New Zealand
Nicaragua
Niger
Nigeria
Niue
Norfolk Island
North Korea
Northern Mariana Islands
Norway
Oman
Pakistan
Palau
Palestine, State of
Panama
Papua New Guinea
Paraguay
Peru
Philippines
Pitcairn
Poland
Portugal
Puerto Rico
Qatar
Romania
Russia
Rwanda
Réunion
Saint Barthélemy
Saint Helena
Saint Kitts and Nevis
Saint Lucia
Saint Martin
Saint Pierre and Miquelon
Saint Vincent and the Grenadines
Samoa
San Marino
Sao Tome and Principe
Saudi Arabia
Senegal
Serbia
Seychelles
Sierra Leone
Singapore
Sint Maarten
Slovakia
Slovenia
Solomon Islands
Somalia
South Africa
South Georgia
South Korea
South Sudan
Spain
Sri Lanka
Sudan
Suriname
Svalbard and Jan Mayen Islands
Sweden
Switzerland
Syria
Taiwan
Tajikistan
Tanzania
Thailand
Timor-Leste
Togo
Tokelau
Tonga
Trinidad and Tobago
Tunisia
Turkey
Turkmenistan
Turks and Caicos Islands
Tuvalu
US Minor Outlying Islands
Uganda
Ukraine
United Arab Emirates
United Kingdom
United States
Uruguay
Uzbekistan
Vanuatu
Venezuela
Vietnam
Virgin Islands, British
Virgin Islands, U.S.
Wallis and Futuna
Western Sahara
Yemen
Zambia
Zimbabwe
Åland Islands
Country
Event Management Information
Event Leader & Permit Holder Information.
Adults Staying Overnight
*
You MUST include ALL adults that are staying overnight. You should provide at least 1 Leader who is responsible for the event, and 1 Permit Holder (they could be the same person.)
Example (delete and replace with your own): Full Name, Membership Number, Permit Holder Full Name, Membership Number, Leader in Charge Full Name, Membership Number, Assistant Leader
Adventurous Activities
Please adventurous activities requiring permits or qualifications, providing details of the activity leader, permit holder or provider (if venue).
Planning and Approvals
As part of the planning and preparation for the nights away activity, the following documentation should be in place: programmes, attendance information, medical and emergency contact information for attendees, InTouch system, menus and written risk assessments.
You are not required to provide all of this information to your Commissioner with this form, but should be available upon request by the Commissioner or their delegate.
InTouch Details
*
Risk Assessments Upload
*
A RA should be included with the submission (RA for Night Away, not the activities which should be separate and don’t need supplying with NAN)
Drop files here or
Select files
Accepted file types: doc, docx, pdf, ods, Max. file size: 5 MB, Max. files: 30.
Risk Assessment - Adults/Young People
*
I confirm that the risk assessment has been communicated to both adults and young people involved in the event in order for them to understand the risks and how these will be managed.
Yes
Not Yet
Are relevant GSL(s) aware of the event?
*
Pick One
Yes
No
Is the DESC aware of the event?
*
If Explorers or Young Leaders are camping the District Explorer Scout Commisioner needs to be notified.
Pick One
Yes
No
Who's the DESC
Submission Confirmation
*
I agree that the information captured within this form is accurate to the best of my knowledge.
I also acknowledge that submission of this NAN is not an automatic approval to camp, and that the District will review this submission and may ask for more information to enable approval, or not approve my event.
I agree
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